Superlist

Superlist is a task and note manager that feels like someone took your notepad and added in a bunch of project management tools. It's clean, simple, and perfect for small nonprofit teams who need to mix planning docs with actionable checklists. Oh, and they have AI built into every part of their tool.

You can create nested note pages, task lists, or combine them: docs inside docs inside projects. You can set it up whichever way is best for you and your team. You can just throw to-dos on a page, or you can get more organized using labels, subtasks, upload files, and more. The AI can generate task lists, answer questions about your notes, or summarize content.

Superlist is more than a task list and note page, it also has an AI Meeting Note tool built in. It transcribes live without a bot joining your Zoom, and can automatically join any meeting that you take. Get an instant meeting summary with tasks, plus their AI chat is running while you're in the meeting. You can even ask questions to the AI bot during a meeting and get live answers.

Integrations are limited but fully cover what most teams need: Gmail, Google Calendar, Slack, and more. No bloated 100-app marketplace, just the ones ops teams use.

More than a simple to-do list, team permissions work great, you can share projects or individual tasks with team members. The inbox aggregates everything across your workspace so nothing gets lost, and you can sync tasks to your Calendar if you want to time block. It doesn't just work with one Calendar, hook it up to as many as you need to.

This isn't a big project management tool, it's a flexible tool that just works.